VoIP Systems Costs, Usability and Equipment

Voice over Internet Protocol (VoIP) phone systems are ideal for businesses for a number of reasons. First of all, they end up being cheaper and they offer you plenty of opportunities that are not available when it comes to traditional phone systems.

If you are ready to make the transition to VoIP, you should take a look at what we have prepared for you below. We have laid out the basics so you can learn everything you need to know before you switch to VoIP.


The price is always an important factor. You should know that for VoIP phone systems you will find various options available on the market. However, the cheapest ones usually start from around $25. If you want something more complex, or if you need something extra, then the costs will go up as well.

The price is influenced by various factors. For example, extra equipment or phone equipment will definitely make the costs go high. The number of users is another factor, as well as the level of subscription and the broadband.

Decide where to host it

It is up to you whether you choose hosted or on site-hosting. Each option has its advantages and disadvantages. If you want it hosted, the costs will be smaller and you won’t have to handle maintenance either. There won’t be much to pay for equipment, but this alternative does not offer you too much flexibility.

On the other hand, if you choose on-site hosting and you already have some equipment, you can use that. It allows you to have more autonomy and you won’t have to rely on your provider, which can be a good thing. However, on-site hosting is a lot more expensive, and it could cost somewhere between $500 and $1000 to set it up.

Setting it up

Setting it VoIP up can have its costs as well. That happens only when you host your own VoIP system though. You will need to pay a specialist to set up the system and you need to pay for the equipment as well. The costs will vary based on how large your business is and what type of system you choose. On the other hand, if you choose a hosted VoIP system you usually don’t have to worry about set up fees.

How many users?

You should know that the costs will be influenced by the number of employees as well. That is because the VoIP providers will charge you for each user. It doesn’t matter if you are a large company, this won’t be a problem for this system. However, the price will go up if there are many users. The good part is that you might get a discount for large numbers of users.

Subscription level

There are different types of packages available for VoIP services. It is up to you to decide which kind of features you need. For example, as a smart business, it is usually enough for you to purchase the starter package. Those who want more functions will need a higher tier, that is more expensive as well.


Once you make the VoIP switch you need to have the right equipment as well. If you don’t have what you need you should know that you can also purchase the device that you need directly from VoIP providers. If you prefer to buy VoIP phones by yourself, you should know that the prices for them vary. The usual starting price can be somewhere around $80, while if you need something more advanced you might have to pay hundreds of dollars for it.

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About the Author: Randy Smith

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